QUALIFICATION:
- D. Pharma / B. Pharma
- Masters degree in management / materials management will be an added advantage
EXPERIENCE:
- 5 – 7 years
- Hospital Experience Preferred
JOB RESPONSIBILITIES:
Inventory & Stock Management
- Ensure optimum inventory levels across all categories (medical, surgical, consumables, general items)
- Monitor stock movement, consumption patterns, and reorder levels
- Prevent stock-outs as well as overstocking/expiry risks
- Oversee inward, storage, and outward of materials in line with defined processes
Stores Operations
- Supervise day-to-day functioning of central stores and sub-stores (wards, OT, pharmacy interface, etc.)
- Ensure proper material handling, storage practices, and housekeeping standards
- Maintain batch-wise, expiry-wise tracking of critical items
- Ensure timely issue of materials to user departments
Data Accuracy & Systems
- Ensure 100% accuracy of stock in the system vs physical stock
- Drive system discipline in ERP/Inventory modules
- Generate and present MIS reports, dashboards, and consumption analysis
- Work towards digitalisation and process improvements in stores management
Audits & Compliance
- Plan and execute periodic stock audits (monthly, quarterly, annual)
- Coordinate with internal and external auditors
- Identify discrepancies and ensure timely reconciliation and closure
- Ensure compliance with hospital policies, statutory requirements, and quality standards (e.g., NABH)
Coordination with Purchase & Finance
- Work closely with the Purchase team for indents, GRNs, and vendor coordination
- Validate purchase requirements based on consumption trends
- Ensure proper documentation and coordination for billing and payments
- Support cost control initiatives through data and analysis
Team Management
- Lead and supervise stores staff across shifts
- Allocate responsibilities and ensure accountability
- Train team members on processes, systems, and compliance requirements
- Build a disciplined and responsive team culture
Process Improvement & Controls
- Identify gaps in existing systems and processes and implement corrective measures in consultation with GM – Operations
- Strengthen internal controls to prevent pilferage, misuse, or leakage
- Standardise SOPs and ensure adherence across all stores functions in consultation with GM – Operations
Stakeholder Management
- Coordinate with clinical, nursing, and support departments to ensure smooth material flow
- Address queries and concerns related to stock availability and usage
- Support operational requirements during emergencies or peak load situations
- Any other work/responsibility assigned by the HOD/Management in the course of business/work whether within the same unit/dept or any other unit/dept from time to time
