QUALIFICATION:
- Pharma / B. Pharma
- Masters degree in management / materials management will be an added advantage
EXPERIENCE:
- 6 – 8 years
- Experience in a hospital or healthcare setup will be preferred.
Job Responsibilities:
Inventory Management
- Ensure day-to-day monitoring and maintenance of stock levels to avoid shortages and excess inventory.
- Monitor minimum, maximum and reorder levels and initiate replenishment requests on time.
- Implement inventory classification and monitoring methods such as ABC, XYZ and VED analysis as applicable.
- Identify slow-moving, non-moving, excess and near-expiry stock and initiate appropriate action.
- Conduct periodic physical stock verification and reconcile discrepancies with system records.
- Ensure proper stock rotation and adherence to FIFO/FEFO principles, wherever applicable.
- Monitor stock consumption patterns and highlight unusual variations or potential wastage.
Goods Receipt and Documentation
- Ensure timely and accurate preparation of Goods Receipt Notes (GRNs) against approved purchase orders.
- Verify materials received against purchase orders, invoices and delivery challans, including quantity, specifications and condition.
- Coordinate with Purchase and vendors in case of shortages, excess supplies, damaged materials or discrepancies.
- Ensure all inward and outward material transactions are accurately recorded in the inventory system.
- Maintain proper documentation of returns, transfers, stock adjustments and other inventory transactions.
Storage and Material Issue
- Ensure materials are stored appropriately, with proper identification, labelling and segregation.
- Maintain cleanliness, organisation and safety within the stores premises.
- Ensure materials are issued only against authorised requisitions and as per established procedures.
- Monitor timely fulfilment of material requisitions received from hospital departments.
- Ensure proper handling and storage of temperature-sensitive, sterile, fragile or other special-category materials, wherever applicable.
- Monitor inter-store transfers and ensure proper documentation and system updates.
- Ensure that stock is handled carefully to minimise damage, expiry and pilferage.
Departmental Coordination and Customer Service
- Coordinate with clinical and non-clinical departments to understand their material requirements and ensure timely availability.
- Follow up with Purchase for pending orders and materials required on priority.
- Address departmental complaints relating to material shortages, delays, quality or incorrect supplies.
- Coordinate with Finance, Purchase, Pharmacy and other relevant departments for resolution of inventory-related issues.
- Escalate critical shortages and supply-related concerns to the Sr. Manager – Stores.
Compliance and Audit
- Ensure adherence to approved Stores policies, procedures and documentation requirements.
- Maintain records of inward, outward, stock transfers, returns, adjustments and stock verification.
- Ensure materials are stored in accordance with applicable safety, quality and regulatory requirements.
- Coordinate with internal and external auditors during stock verification and audits.
- Ensure audit observations relating to Stores are addressed within the stipulated timelines.
- Ensure compliance with applicable procedures for RGP, NRGP and other material movement documentation.
Team Management
- Supervise and allocate daily responsibilities to Stores personnel.
- Monitor attendance, work allocation and performance of the Stores team.
- Ensure adequate manpower deployment for receipt, storage, issue and stock verification activities.
- Train team members on Stores procedures, inventory handling, documentation and safety practices.
- Ensure discipline, accountability and adherence to departmental procedures.
MIS and Reporting
- Prepare and submit periodic reports on stock on hand, consumption and inventory movement.
- Monitor and report slow-moving, non-moving, excess and near-expiry stock.
- Prepare reports on stock-outs, pending requisitions and delayed supplies.
- Monitor inventory accuracy and highlight stock discrepancies.
- Submit periodic stock verification reports and details of corrective actions.
- Provide data and reports required by the Sr. Manager – Stores and Management.
Process Improvement
- Identify gaps in day-to-day Stores operations and recommend improvements.
- Ensure timely updating of inventory records in the ERP/inventory management system.
- Identify opportunities to improve material availability, storage utilisation and inventory accuracy.
Any other work/responsibility assigned by the HOD/Management in the course of business/work whether within the same unit/dept or any other unit/dept from time to time
